Sites & hierarchy
District, department, school, and classroom pages as one governed tree. Lock brand tokens and blocks top-down; rendered server-side for SEO and guaranteed compliance.
ReplacesFinalsite · Apptegy · Edlio
Move the entire district onto one modern platform — accessible by default.
Websites, board governance, policy, and hiring — unified on one accessible platform.
Move out of the past
Your vendor stack is showing its age.
Fragmented tools, quote-only pricing, and accessibility bolted on after a complaint — that's the status quo most districts inherited. Okula Haven is the version that was built this decade.
The old way
A stack of separate, dated tools
- Five logins, five invoices, five support lines
- “Call for a quote” — pricing you can’t budget against
- Accessibility handled after a complaint, if at all
- Siloed tools that don’t talk to each other
- Switching vendors measured in quarters
The Okula way
One modern, connected platform
- One login, one invoice, one partner for the whole district
- Published pricing by enrollment band — budget before the first call
- Accessibility built in on every page and every uploaded PDF
- Connected modules — board, policy, and site update together
- Migrate in a weekend, not a school year
Nothing here is a knock on any one product — it's the shape of a market built on separate, quote-based vendors. The move forward is putting it all on one modern system.
One platform replaces five
Stop paying five vendors to run one district.
Most districts stitch together — and separately budget for — a website vendor, a board-meeting system, a policy service, an applicant tracker, and a mass-notification tool. Okula Haven is the single system underneath all of it.
Finalsite / ApptegyDistrict & school websites
BoardDocsBoard governance & meetings
Strauss Esmay / NEOLAPolicy hosting
Frontline / AppliTrackHiring & applicant tracking
Mass-notification toolEmergency alerts & SMS
Okula HavenOne vendor · one login · one invoice
Site hierarchy
Board governance
Policy library
Hiring & job board
Staff intranet
Mass notifications
Adopt a policy in a board meeting and the policy library updates with the new effective date — automatically. That cross-module workflow is something separate vendors simply can't do.
The platform
Six modules. One console. One tree.
Every module inherits the same cascading permissions, brand tokens, and accessibility engine — from the district site all the way down to a single classroom page.
Board governance
Agenda builder, board packets, minutes, and online roll-call voting with a live public follow-along portal — meeting open-meeting and Sunshine-law deadlines by default.
ReplacesBoardDocs
Policy library
Versioned policy books with effective dates, statute cross-linking, and full-text search. Bring content from Strauss Esmay, NEOLA, or your association — we host and remediate; you keep your author.
Replaces hosting forStrauss Esmay · NEOLA
Hiring & job board
Internal and external postings inside your own site, with basic applicant tracking and staff-only visibility. Syndicate to SchoolSpring for national reach when you need it.
ReplacesAppliTrack · SchoolSpring board
Staff intranet
Password-gated sites on the same engine, with audience targeting down to a single department or school. No separate tool, no separate login.
ReplacesStandalone staff portals
Mass notifications Coming soon
In-app notifications keep staff informed today — meeting and policy updates land in every member’s console. District-wide SMS, voice, and email alerts are on our roadmap and not yet available.
RoadmapSMS / voice / email alerting
New · Brand Studio
Design like you have a design team — even when you don't.
Most schools have no designer and no stock photos. Brand Studio is a locked, fill-in-the-blanks graphics maker built into the platform: staff type a headline, date, and a line of text, and it auto-generates a beautiful, on-brand graphic — even with zero photos. Optionally drop one photo and a guided uploader places it under an auto-scrim. Everything else is welded shut, so it's always accessible and can't be broken.
No photoAthletics spotlight · 1:1
No photoEvent flyer · 8.5:11
No photoAnnouncement · 1:1
Fill in four blanks
Headline, date, a line of text, and an optional photo. That's the entire job — type it and it lays out perfectly.
Beautiful with no photos
Zero images? The auto-generator builds a sharp, on-brand graphic from your colors, crest, and type alone.
Guided photo upload
Drop one photo and it's placed, cropped, and covered by an auto-scrim that guarantees legible, AA-contrast text.
Locked & accessible
Layout, fonts, logo, spacing, and contrast are permanently fixed — output is always on-brand and can't be broken.
No website incumbent ships this. Districts pay agencies or scramble in Canva for every banner, flyer, and spotlight. Brand Studio is built into the platform, inherits each school's palette, and is one more vendor you don't have to hire.
See it for real
Real templates you can scroll — before you talk to us.
District, department, and school designs, each rendered live from a sample district's colors and crest.
Accessibility is the soul
The proof isn't a badge. It's the whole product.
ADA Title II now requires public-entity websites, mobile apps, and uploaded PDFs to meet WCAG 2.1 AA. Incumbents bolt accessibility on after a complaint. We build it into the render pipeline — so compliance is the default state of every page you publish, not a project you run once a year.
- Server-rendered to WCAG 2.1 AA. Templates are audited before they ship; the block editor can't produce inaccessible markup.
- Every PDF scanned on upload. Agendas, packets, and policies are public records — we flag the ones that fail and route them to remediation.
- Visible focus, full keyboard paths, AAA contrast where feasible. The amber ring you see across this page is a product feature, not an accident.
Accessibility auditdistrict.okula.com · last run 2m agoScanning
Text contrast
12.6:1
AAA — passesWCAG 2.1 conformance
AA
All templatesKeyboard navigation
TabTab
Focus is always visible. Every interactive element is reachable and operable without a mouse.
PDF remediation queue — 340 flagged28.2% of 1,207 docs fail ADA
Untagged, no reading order, or missing alt text. We surface every one and rebuild the tag tree on import.
The compliance backbone
Built for the laws you actually answer to.
Public districts operate under real deadlines and real records obligations. We treat them as product requirements, in from day one — not features to upsell after an audit.
ADA Title II · WCAG 2.1 AA
The enforceable standard for public-entity web content and mobile apps, including uploaded PDFs. The April 2026 update extended the timelines but not the standard.
Apr 26, 2027 — districts 50k+Apr 26, 2028 — under 50kFERPA & COPPA
Student-data privacy shapes the data model and the district data-privacy agreements. Imported documents run through a PII scan and quarantine before anything is published.
Open-meeting & Sunshine laws
The Brown Act and its counterparts require timely public posting of agendas, packets, and minutes. The governance module makes on-time, accessible posting the default path.
Security posture
Hosting with uptime and DDoS protection, encryption in transit and at rest, and per-tenant data isolation. RFP security questionnaires answered directly.
SOC 2 — in progressStraight talk: our SOC 2 audit is in progress, not complete — we'll show you exactly where it stands and share our current security documentation under NDA. We'd rather tell you the truth than claim a certification we don't hold yet.
Migration is the wedge
Switch in a weekend, not a quarter.
Migration is the #1 reason districts stay stuck with a vendor they've outgrown. Point Okula at your current site and our AI-assisted importer does the heavy lifting — you review and publish.
1Scan your live siteWe crawl your authorized pages, nav tree, media, and every linked document.
2AI structures & remediatesMessy HTML becomes real editable blocks; every document is classified, PII-scanned, and run through the accessibility engine.
3You review & publishEverything lands as drafts — never silent auto-publish. It gets you ~80% there; a human always signs off.
Scanning www.westfieldusd.org
82%
6
Schools found
142
Pages
387
Documents
340
Fail ADA
Board_Agenda_Mar24.pdfUntagged · no reading orderRemediate
Policy_5330_v3.pdfImages missing alt textRemediate
Westfield HS — HomeImported as 18 blocksReady
340 PDFs flagged for remediation on import
Review importSide by side
Okula Haven vs. the incumbent stack.
The typical district runs five separate, quote-based vendors. Here's the same job on one platform — bring this to the table and check it against your own contracts.
| What you're comparing | Okula Haven | The incumbent stackFinalsite / Apptegy · BoardDocs · Strauss Esmay / NEOLA · Frontline / AppliTrack · a separate mass-notification tool |
|---|---|---|
| Vendors to manage | One platform — one login, one invoice, one partner | Five separate vendorsSeparate logins, contracts, and renewals |
| Pricing | Published & tiered by enrollment band | Quote-basedPriced per sales conversation, not published |
| AccessibilityWCAG 2.1 AA / ADA Title II + automatic PDF remediation | Built in — every page and every uploaded PDF | Add-on / variesOften a paid add-on or handled per vendor |
| Day-to-day experience | One modern, integrated console | SiloedSeparate tools that don't share data or design |
| Getting started | Migrate in a weekend, AI-assisted | Months-long projectOnboarding measured in quarters, per tool |
| Connected workflowe.g. a policy adopted in a board meeting updating the policy library | One system, so board → policy → site update together | Not possible across vendorsSeparate systems can't hand off automatically |
Every cell in the right column describes the general structure of a separate, quote-based vendor stack — not a judgment of any single product's quality. Individual vendors are capable tools; the point is how much simpler one connected platform is. Compare it against your own contracts.
Transparent pricing
Priced by enrollment. Published, not quoted.
The incumbents hide behind sales calls and $5k-floor quotes. We publish our tiers by enrollment band so you can budget before the first conversation.
Band A
Up to ~2,500
Small districts & charters
Base platform — district + school sites, hierarchy, templates, hosting & accessibility.
- Full site hierarchy & templates
- Accessibility engine + PDF scanning
- Subdomain + custom domain & SSL
- Self-serve AI migration included
Band B
~2,500–15,000
Mid-size districts
Platform + modules — add governance, policy, hiring, intranet & alerts à la carte.
- Everything in Band A
- Board governance & public portal
- Policy library (bring your content)
- Hiring, intranet & mass notifications
- SSO, SIS & rostering integrations
Band C
15,000+
Large districts & co-ops
Enterprise & co-op — association contracts, white-glove migration & security review.
- Everything in Band B
- White-glove migration & onboarding
- Co-op / state-association contracting
- Priority support & SLA
No $5,000 floor. No sales games.
Bought via purchase order, RFP, or a purchasing co-op / state-association contract — the same number appears here, in your RFP response, and on the contract. Download the full price sheet as a WCAG-tagged, screen-reader-ready PDF: if we can't make our own pricing accessible, why would you trust us with your district's?
Built from inside the system
A founder from public schools
I spent 17 years inside public schools — living with the vendors, the audits, and the accessibility complaints that arrive after the fact. Okula Haven is the platform I wished existed: one system that treats compliance and legibility as the point, not the paperwork.
Founder, Okula Haven17 years in K-12 public education
17 yrs
Inside public schools
5→1
Vendors consolidated
AA
WCAG 2.1 floor, from day one
We've sat in your chair
You know these Thursday nights. So do we.
Okula wasn't drawn up by a sales team. It was built by someone who lived the RFP, the packet crunch, and the audit letter — so the people who run districts feel understood, and safe.
Superintendent
The RFP, the board's scrutiny, and the ADA letter all land on your desk. Okula answers the security questionnaire directly, prices in the open, and makes compliance the default — so you can defend the choice.
Board secretary / district clerk
The Thursday-night packet crunch and the Sunshine-law clock are real. Governance builds the agenda, assembles the packet, records the roll-call vote, and posts it on time, accessibly, by default.
Communications director
A dozen tools, no designer, and a community expecting polish. One console — plus Brand Studio — so every banner, flyer, and alert looks like you have a design team you don't have to hire.
See it on your own district
Book a demo. We'll scan your site live.
Bring the URL of your current district site. We'll scan it live, show you the accessibility gaps, and walk the migration — no obligation, no opaque quote.
30-minute walkthrough, tailored to your enrollment band
Live scan of your current site & PDFs
Straight answers on pricing, PO, and co-op contracts